Bangladesh: Logistics Coordinator - Cox’s Bazar

We are looking for our delegation in Bangladesh for a

Logistics Coordinator

Position Start Date: 3^rd of February 2019

Duration: 9 months, more if funding available

Location: Cox’s Bazar - Bangladesh

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Contractual conditions:

Expatriate contract under Swiss regulations 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Context:

Following the massive displacement of more than 600 000 people into Bangladesh since end of August 2017, Tdh has put in place an important emergency response plan to provide relief to the Rohingya refugees, notably on health and nutrition, WASH and protection.

To date, Tdh is running a team of 25 expats and over 300 national staff.

Main responsibilities:

The Logistics Coordinator is in charge of the overall logistic activities. S/he is responsible for logistic department structure and staff management, implementation of logistic procedures, programs support including construction and maintenance, reporting and security.

The Logistics Coordinator will work in direct collaboration with the Program coordinators, the program managers and interface directly with the Head of Emergency Operations, as appropriate for reporting.

Function details:

Department structure and staff management and capacity building

• Provide logistics support to the emergency mission in Bangladesh,
• Recruit, supervise and manage the members of the logistics department,
• Provide appropriate training, mentoring, coaching and capacity building of the team under her/his responsibility;
• Structure the logistics department;
• Provide training and capacity building to staff of other departments to increase logistics procedure knowledge and good practice

Coordination and representation

• Ensure logistics coordination at the mission level;
• Provide team members with the information necessary for the successful implementation of the projects;
• Write internal/external reports as per the requests.
• Participate in the financial and administrative management of his/her area of work.
• Represent Tdh among authorities for any questions concerning logistics issues.
• Develop and maintain networking with partners and participate to clusters and meeting related to logistics or security issues when needed.

Supply chain

Procurement:

• Supervise and ensure the good respect of purchasing procedures for the whole mission.
• Support and help the program teams to prepare procurement.
• Ensure that contracts signed are adequate in terms of effectiveness and protection of Tdh interests.
• Supervise the identification and the referencing of suppliers.
• Ensure that purchase files are correctly completed and archived.

Construction supervision:

• Supervise and ensure the food respect of logistics procedures regarding the contracting of constructers:
• Validate the design and the BoQs with the support of the engineer in construction;
• Monitor the constructions and update the program, coordination and donors through reports and pictures;
• Liaise with the authorities and request adequate authorization and documentation for land access and possible land rental.

Transport of goods and materials:

• Supervise the shipment and delivery of goods and materials up to their final destination.

Stock management:

• Supervise the management and monitoring of the mission’s stock, according to Tdh procedures and tools. Ensure that these procedures are known and implemented on the mission.
• Ensure that storage sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and salubriousness.
• Supervise fluxes of merchandise, make sure that the goods received are conform and recorded.
• Ensure that all the movement of goods are documented.
• Supervise the production of stock reports and physical inventory on a regular basis.

Equipment and assets

• Define the mission’s technical needs.
• Issue technical recommendations on the choice of IT, communication and energy supply equipment.
• Validate the choice of the suppliers for the purchase of new equipment.
• Supervise the follow-up of all Tdh assets and equipment.

Fleet

• Define and select transport means adapted to the project’s needs.
• Supervise the vehicles follow-up procedures and ensure that these procedures are correctly implemented and well documented,
• Ensure the safety of the transport including training of the drivers, adequate security equipment (seat belt, first aid kits,), adequate and clearly communicated movement policies

Security

• In collaboration with the Head of Emergency Operations, ensure that general rules and safety plans for the mission are correctly implemented, clearly understood and well respected. Also monitor these rules and plans and ensure they are updated when required.
• Participate in collecting safety information in the Tdh operation ‘s areas and communicate these information through the security tree channels.
• Ensure that the material and personnel resources on-site are sufficiently adapted to the level of
• Analyze the mission’s safety and conditions, alert and issue recommendations to the Head of Emergency Operations concerning potential changes relating to risks as well as measures to be put in place.
• Evaluate the security conditions in Tdh operation areas and outside, according to planned operational development leads.

Profile:

• Diploma or University Degree in logistics
• At least 2 years’ experience in a similar position
• Demonstrated experience with INGO, preferably in emergency context
• Experience in expatriate team management
• Excellent written and spoken English
• Ability to work under high pressure and without constant supervision
• Excellent reactivity and flexibility in all circumstances
• High capacity to organize his/her work, and manage priorities
• Excellent writing, reporting and communication skills
• Strong interpersonal and intercultural skills

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Child Safeguarding Policy:

• Raising awareness within the Foundation on violence against children
• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
• Reducing the risk of child abuse by selectively recruiting employees and others
• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

Procedure:

Please postulate on our website: http://www.jobs.net/j/JEVPQsyR?idpartenaire=20007

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.

We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.

For any questions you can consult the FAQ below the job advertisements.

To know more about Terre des hommes: https://vimeo.com/253387418

Please postulate on our website: http://www.jobs.net/j/JEVPQsyR?idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.