Country: Bangladesh
Closing date: 15 Mar 2019
Posted on: 27/12/18
Desired start date: 15/02/2019
Duration of the mission: 12 months
Location: Dhaka, with frequent field visits to bases
ABOUT THE MISSION
SOLIDARITES INTERNATIONAL (SI) opened its mission in Bangladesh at the end of 2007, following cyclone SIDR.
SI’s intervention and strategy in Bangladesh is to address primary needs of crisis affected people in terms of food security, livelihood, disaster risk reduction (DRR), water, hygiene and sanitation (WASH) and shelter, by making use of an integrated disaster risk reduction approach and by taking into account the effects of climate change, whilst working in parallel on mid-long term resilience strategies.
The frequency and impact of natural disasters, as well as the exposure of the country to climate change justifies the involvement of SI in Bangladesh, from a humanitarian point of view. The organization provides emergency response in the wake of natural disasters (cyclones, storms, floods, landslides), and humanitarian assistance to the communities in the South-East (Cox’s Bazar district) where a significant number of ethnic and religious minorities (especially Rohingya people) also residing amongst local communities, pressuring the natural resources as a result of the rapid population growth.
SI supports displaced people and affected communities immediately after a disaster through the distribution of various kits, cash for work, emergency access to safe drinking water) and in the early recovery phase by livelihood activities, reconstruction of dwellings, etc. SI’s programs teach the communities how to become more resilient towards future hazard events, this includes how to evacuate people and possessions as soon as possible, how to protect villages and fields by building small-scale infrastructures (dykes, causeways), and how to incorporate adaptive coping strategies for farmers by establishing agricultural practices and livelihoods that are less vulnerable to natural disasters.
SI operates through three core stages of intervention, rapid response mechanisms in the aftermath of a disaster or emergency, early recovery/transitional periods and development. In line with the 2019/2020 country strategy, SI is focusing on four key strategic objectives:
- Responding to the most urgent needs of conflict and disaster affected populations;
- Strengthening the resilience of vulnerable communities to recurrent shocks;
- Strengthening communities’ capacities to access resources;
- Reducing marginalisation through inclusive programming.
To this end, SI Bangladesh focuses the crux of its work on the WaSH and FSL sectors with a cross cutting them of integrated protection and resilience.
ABOUT THE JOB
As part of the coordination team and reporting to the CD, and working closely with the program and support departments at coordination level, as well as the base teams, the Grant Manager is the mission’s focal point on ensuring accountability to donors. Specifically, he/she is in charge of:
- Contributing to the mission’s strategic development.
- Direct management of the RCO.
- Contributing to the CD/DCD’s representation with donors.
- Monitoring and identifying funding opportunities in line with SI country and global strategy.
- Oversees the compilation of timely and high quality concept notes, proposals and contract modification requests in compliance with deadlines, donor and internal requirements. Validates Interim and final narrative and budget reports before submission to donor or Consortium lead, in consultation with the DCD/Program coordinator, technical coordinators and support department managers.
- Monitoring compliance between internal and donor procedures and builds the capacity building of new and existing staff on internal guidelines/tools (i.e. GERB) and donor procedures.
- Proactively follows-up on donor contractual obligations, from contracting to closing and archiving.
- Archiving preparation for external audits and audit report archiving.
RESPONSIBILITIES:
DONOR RELATIONS:
- Contributing to the CD/DCD’s representation with donors by providing briefing papers and accompanying meetings as requested.
With the contribution of HQ Communication Department and in consultation with the CD, Coordination (DCD/Program Coordinator and Technical Coordinators), Field Coordinator/PMs, leads in developing communication strategy and communication materials (country or project specific) targeting donors and other external partners.
FINANCING STRATEGY:
- In collaboration with the CD and the Communications and Development department, responsible for actively monitoring and identifying funding opportunities from SI institutional donors, new institutional donors, funding from foundations and private donors as well as co-funding opportunities.
- Analyzes funding opportunities and eligibility in line with SI country and global strategy**.**
- Responsible for drafting the framework for launching concept notes and proposals and supports the CD and/or DCD/Programme Coordinator in the dissemination.
PROJECT DEVELOPMENT:
- Disseminates the needs assessment report to relevant staff (base and coordination).
- In collaboration with the DCD/Programme Coordinator, lead in coordinating the dialogue between departments in the response design phase and coordinate the involvement of consortium partners.
- Responsible for designing, disseminating and following-up on the retro-planning on proposal/concept note writing.
- Drafts high quality concept notes and proposals – including corresponding annexes- compiling the contributions from SI coordination, base teams and consortium partners when SI is Consortium lead.
- Provide final proposal narrative and budget proofreading and validation before submission to donor, ensuring compliance with internal and donor requirements, and done in close consultation with the DCD/Program coordinator, technical coordinators and support department managers.
- Ensures the global proposal pack and minimum control point checklist is complete and submitted to HQ Desk for review and validation.
- Submits proposals to donor at field level (including submission via platform such as GMS), and shares submitted version with HQ for record.
CONTRACTUAL MANAGEMENT/MONITORING OF PROJECTS (GRANT MANAGEMENT):
- Contributes to reviewing terms of contract with donors or prime recipients before signature.
- Ensures contract archiving at mission level.
- Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff.
- Responsible for coordinating contract amendment requests, budget or schedule revisions and NCE requests.
- In collaboration with the Finance coordinator, requests installments/funds (or transfer funds if SI is lead in a Consortium).
EXTERNAL COMPLIANCE
- Collaborates with the coordination team (Finance, Logistics, HR, DCD/Program Coordinator, Compliance Manager) to ensure due diligence and vetting potential partners is conducted.
- Archives MoU at mission level and monitors implementation partners' compliance.
- In coordination with the coordination team (Finance, HR, DCD/Program Coordinator, Compliance Manager), responsible for answering to the due diligence process conducted by donors or Prime recipients.
- Monitors compliance related to grants between internal procedures and donor procedures.
- Provides trainings to new and existing staff on internal (i.e. GERB) and donor procedures.
- Works closely with the DCD/Programme Coordinator and technical coordinators to proactively and regularly monitor programmatic compliance (progress against indicators, project schedule) in accordance with internal and donor requirements.
- Monitors and disseminates reporting, proposal and audit deadlines to all relevant staff and ensures quality information management related to grants by overseeing, in coordination with Desk HQ, the regular maintenance of reporting follow-up tool.
PROGRAM IMPLEMENTATION (COMPLIANCE WITH INTERNAL/EXTERNAL REQUIREMENTS):
- Disseminates diagnostic report to relevant staff (base and coordination).
- Works closely with the DCD/Programme Coordinator to introduce or disseminate tools and methodologies to improve project implementation follow-up/ good grant management (including tools from GERB, such as minimal control points)
- Responsible for launching of interim and final report writing phase and report compilation.
- Validates Interim and final narrative reports before submission to donor, in consultation with the DCD/Program coordinator, technical coordinators and support department managers.
- Ensures the global interim and final report pack and minimum control point checklist is complete and submitted to HQ Desk for review and validation.
- Submits interim and final repots to donor at field level (including submission via platform), shares submitted version with HQ Desk for record.
- Leads in compiling contract modification requests (MR), proofreading MRs, validating the global pack in consultation with DCD/Program Coordinator and mangers from support department, submitting to Desk HQ for review and validation..
- Facilitates project closure meeting.
- Monitors validation by the donor of final reports and last payment - closure of the grant.
EXTERNAL AUDITS
Responsible for archives preparation and audit report archiving
ORG CHART POSITION (REPORTING AND FUNCTIONAL RELATIONSHIPS)
Line manager: Country Director
Line management of: Reporting Officer, Communications Officer
Functional manager: Desk Grant Manager or Desk Program Manager in the absence of Desk GM; HQ Transparency and Institutional Development Unit (TDI).
YOUR PROFILE
Education:
- Master's degree is in related field, or relevant professional experience.
Experience:
- Substantial experience in a management position in an overseas NGO environment, ideally in both emergency and developmental contexts;
- Previous experience in donor relations / donor accountability / donor communications
- Experience of program implementation in different fields: WASH, food security – livelihood and, DRR with a strong community mobilization focus.
- Experience of coordinating within large teams in multiple locations with various challenges;
- Experience of establishing strong working relationships with colleagues from different functions and cultures;
- Previous experience with SI.
- Experience leading communications both internal and external
Technical skill and competence:
- An ability to reflect on and learn from own performance and the performance of the team; and to act upon that learning;
- An ability to analyze information quickly and accurately;
- A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines;
- Confident and proficient in the use of MS Office, Excel;
- Extensive report writing skills in English;
- Strong representation / public relation skills.
Personal quality:
- Ability to take coordinate multiple stakeholders is essential;
- The candidate must display diplomatic and smooth leadership & communication skills;
- An understanding of and commitment to SI’s mission and values.
Language: Good communication skills, with good written and spoken English.
SI WILL OFFER YOU
A salaried post:
According to experience, starting from 1980 euros gross per month (1800 base salary + 10% annual leave allowance paid monthly)
and a monthly Per Diem of 450 USD
SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.
Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).
How to apply:
Does this description fit you? Please send us your CV and Cover letter in English via this link:
CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/