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Bangladesh: Operations Associate, GS-6, Fixed Term, Dhaka - For UNICEF Bangladesh Internal staff only

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Organization: UN Children's Fund
Country: Bangladesh
Closing date: 31 Jan 2019

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Purpose for the job: This position reports to the Chief of Operations with the responsibility for the management and coordination of work for the Operations Section. The role of this post is to provide administrative and secretarial support services to the Chief of Operations as well as to the Unit Heads in Operations. The Operations associate is responsible to ensure the smooth running of the Operations Section. This involves management of information and coordination of matters. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the Organization. The post prioritizes tasks and organizes work under close guidance from the supervisor.

Summary of key functions/accountabilities:

  • Arranges appointments and maintains supervisor’s calendar, receiving high ranking visitors, places and screens telephone calls and answers queries; Organizes meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation and preparation of minutes of meetings. May be required to support logistical arrangements for workshops outside the office. Distributes meeting reports and information and ensure follow-up on required action. Acts as Secretariat for several Operations functions, such as Business Continuity and Enterprise Risk Management.
  • Collects and compiles Operations management indicators for operations meeting review.
  • Research data information and prepare monthly analysis reports on office management indicators. Contribute to the preparation of progress reports by consolidating, providing and preparing financial data/ tables for day to day use and assist in the preparation of budget and financial forecasts.
  • Prepares correspondence for the supervisor’s signature as required; drafts emails, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures and classifies and codes material relating to a number of subject matter areas and maintains general office files both electronically and hard copies placed on files.
  • Creates and maintains data in VISION for suppliers, partners and consultants.
  • Compiles leave and travel plans for the Operations section, ensuring completeness of documentation and timely reporting. Supports supervisor in logistical arrangements for official travel.
  • Provides support in keeping track on audit follow up actions, initiating follow-up action with respective focal point and preparing draft progress report for supervisor’s review.
  • Assists the Chief of Operations in the preparation and compilation of the Country Programme Management Plans, Annual Management Plans and Annual reports.
  • Core Values

  • Commitment
  • Diversity and inclusion
  • Integrity
  • Core competencies

  • Communication
  • Working with People
  • · Drive for Results
  • For every Child, you demonstrate…

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    The competencies required for this post are….

    View our competency framework at

    http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

    UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

    Remarks:

    Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.


    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=519249


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