Bangladesh: Grants Manager - Cox's Bazar

Grants Manager

Position Start Date : 20.08.2019

Duration : 9 months

Location : Cox’s Bazar

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Tdh :

Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada.

Context :

Over more than one and a half years after the largest and fastest intake of Rohingya population into Bangladesh, the situation in the Kutupalong megacamp in Cox’s Bazar has stabilised, but the Rohingya remain still extremely vulnerable. Tdh’s response focuses on child protection, WASH, health and nutrition sectors by providing services to Rohingya and host communities.

The Grants Manager contributes to the daily monitoring of the grants in Cox’s Bazar andand participate in the external representation of Tdh. He/She facilitates and improves the flow of information between the emergency team, the delegation team and HQ Deputy manager of operations in regards to the management of grants and the donors relationships. He/She manages the Grants JPO and Humanitarian officer.

Responsibilities :

Assist the Head of Emergency Operations (HEO) and coordinators in defining the strategy of the mission and the position of Tdh:

• He/She supports the M&E department in defining the humanitarian needs assessments.

• He/She contributes along with the HEO and Coordinators in defining the strategy for Cox’s Bazar.

• He/She contributes to prospect research on donors to evaluate grants opportunities.

• He/She assists with other fundraising projects as requested communication and training about funding opportunities to the Coordinators and PMs.

Support the development of the proposal and the elaboration of donor reporting documents:

• He/she ensures the regular follow-up of donors’ proposal and reporting deadlines.
• He/she leads project proposal.
• He/she shares retro-planning, templates and guidelines for proposal development and reports.
• He/she provides support to Coordinators and PMs on writing proposal and drafting donors reporting documents.
• He/she ensures adequacy of CN/proposals/Reports with PCM, donors requirements and guidelines.
• He/she drafts the background, the general parts and cross-cutting issues of CN/Proposals/Reports.
• He/she monitors and improvement of the quality of proposals, project agreement requests, mid-term and final reports.
• He/she updates dashboards of contract/project follow-up and ensures their dissemination .
• He/she ensures that all documentation related to donors’ contracts are filed and shared with concerned staff (soft and/or hard copies of proposals, contracts, reports…).
• He/She ensures donors visibility requirements are met in liaison with the Logistic department.
• He/she ensures projects adjustments decided by Program are in line with Donors procedures (Cost Extension, No Cost Extension) .
• He/She supervises Grants JPO completing its dedicated contracts related tasks (similar as the one mentioned above).

He/She is assisting the HEO and the Coordinators in monitoring the program activities and ensuring the adequacy with the grant requirements:

• He/She identifies grants which need further focus and request for program meetings when there is a need.
• He/She planifies and organizes program meetings, kick off meetings and close out meetings for multi-sectors projects.

Coordinates internal reporting and tools on the emergency operations and assists external communication in liaisons with headquarters:

• He/she takes minutes in coordination meeting.
• He/she takes minutes in external meetings.
• He/she produces sythethic notes to facilitate internal knowledge and comprehension of donors, grants and projects ongoing (Donor factsheets, project factsheet, sectoral factsheet, organizational profile).
• He/she supports producing communication paper in liaison with HQ to ensure external visibility (social media, Tdh website, newpaper,…).

Assist the Coordinators with the training of teams related to the grant management:

• He/she provides sensitization and training on donors reporting.
• He/she provides sensitization on internal reporting and data collection system.
• He/She assists the Coordinators and the M&E Manager in designing training on monitoring tools whenever requested.

Ensure Tdh representation and facilitate Tdh Liaison with local authorities:

• He/she assist the HEO in representing the organization locally to donors, NGOs, International Organizations, and reports interview findings to supervisors.
• He / She ensures administrative compliance with national and local authorities and appropriate reporting (FD7, NSI, RRRC,…).
• He/She ensure internal coordination within mission, with Dhaka and HQ and consolidate FD7s proposals and reports packages.
• He/She supervises Humanitarian Officer completing its tasks (archiving documents, filling FD7 summary follow up tool, liaison with CiC and local authorities …).

Ensure liaison with Tdh local partners:

• He/she participates in identifying potential local partners to carry out Tdh projects.
• He/she designs MoU with local partners and ensures appropriate legal documentation and due diligence documents are properly done, consistent, fit Tdh values and are filled.
• He/she ensures partners are properly respecting their contractual requirements: monitoring and financial reporting.
• He/she liaises directly with local partners, ensures follow-up of the partnership and represents Tdh during meeting with the partners.

Manage Grants department:

• He / She is responsible for supervising and training Grants JPO and Humanitarian officer.
• He/She ensures Grants department is structured and that tasks and responsibility are clearly defined and communicated among team.
• He/She ensure appropriate HR management of Grants JPO and Humanitarian Officer (recruitment, appraisal, warning, leave validation,…).

Values:

• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance.

Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).

Profile :

• At least 1 year experience in managing grants in an emergency context
• Excellent editorial quality
• Excellent knowledge of English (written & spoken)
• Knowledge of project management
• Excellent reporting skills
• Knowledge in the following sectors of activity is an asset: WASH, Child Protection, Health, Nutrition

Please be advised that living conditions in the field (volatile security context, basic living conditions, shared showers/toilets, curfew, restriction of movements, etc.) can be challenging and although Tdh does the necessary to ensure security and wellbeing of the staff, people used to a certain level of comfort might not feel at ease in the field.

Salary :

Expatriate contract under Swiss labour code 2’950 CHF (~2’550 €) < > 4'300 CHF (~3’700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Duration: 9 months.

Tdh Global Code of Conduct and Risk Management Policies :

• Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure: raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
• Commits to respecting Risk Management Policies including: Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
• Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in.

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure :

Please applying directly online: http://www.jobs.net/j/JEFammnx?idpartenaire=20007

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.

We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.

For any questions you can consult the FAQ below the job advertisements.

To know more about Terre des hommes: https://vimeo.com/253387418

Please applying directly online: http://www.jobs.net/j/JEFammnx?idpartenaire=20007

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.