Organization: UN Children's Fund
Country: Bangladesh
Closing date:
12 Dec 2019UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a vision.
How can you make a difference?
The Supply and Logistics Assistant performs technical skilled work on UNICEF supply chains, and manages the complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases.
The function is characterized as independent and provides opportunities for Assistants to lead and carry out responsibility for end to end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.
Key functions/accountabilities:
Planning:
In consultation with supervisor, support supply emergency preparedness and response activities including establishment of Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.In-country logistics:
Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.Coordinate with various Ministries and Directorates of Government, such as Ministry of Foreign Affairs, Ministry of Disaster Management and Relief, Ministry of Civil Aviation, Ministry of Shipping, National Board of Revenue, Directorate General of Drug Administration etc. on obtaining various kinds of import permissions, Tax Exemption Certificates for imported Emergency Relief Shipments.Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.Provide specialized support in the area of logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies for regular and emergency programmes. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.Ensure appropriate filing of all transactions and maintain up to date records for future reference including for audit.Other duties/responsibilities:
Draft RFQ/ITBs for offshore procurement and purchase orders.Liaise with vendors on seeking quotes, providing clarifications, expediting deliveries and related logistics aspects.Prepare management reports for meetings from Vision and Insight.To qualify as an advocate for every child you will have…
Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.Experience: A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.Language Requirements: Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.Skills:
Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules and regulations.High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the particular circumstances of complex individual cases.Experience using MS Word, Excel, PowerPoint and other UNICEF office tools.Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work. Good judgement in order to handle complex cases including considerations for exceptions.Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.Ability to use supply related modules within UNICEF ERP system.Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.Ability to draft clear and concise reports or rationale for supply related decisions on key issues.For every Child, you demonstrate...
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The functional competencies required for this post are...
Analyzing (II)Learning and Researching (II)Planning and organizing (II)Following Instructions and Procedures (II)View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
How to apply:UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=528161